How to Prepare a BOM for Quotation
A clear BOM brings a faster and more accurate quotation. This guide explains what to include, how to send the list, and what happens after you send it.
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November 2026
What to Include for Each Line
Include these details for each line. The more complete the list, the faster and more accurate the quotation.
| Detail | What to send | Why it matters |
|---|---|---|
| Part number | The full manufacturer part number, exactly as printed on the datasheet or order. | It identifies the exact part to check. |
| Quantity | How many pieces you need, per line. | It sets the price and the supply check. |
| Brand | The maker of the part, if you know it. | It avoids confusion between similar part numbers. |
| Package | The package type, such as QFP or SOP, so the footprint can be checked. | It confirms the part fits your board. |
| Target price | The price you aim for, if you have one. | It lets us look for a cost down option. |
| Delivery needs | The date you need the parts, and the place they should go. | It sets the lead time to confirm. |
Paste the list or upload a file
You can paste the list into the message box, or upload an Excel or CSV file on the BOM Kitting page. The page reads the first sheet and shows a preview of the first 20 lines, so you can check the list before you send it.
More than one part number goes in the message
If you send more than one part number through the single part form, write the extra lines in the message box. For a full list, BOM Kitting is the faster route.
The original file is not sent with the form
The form service does not send attachments. The file you upload stays in your browser and is used only to fill in the part numbers. If we need the original file, send it by email to service@potrgo.com.
What happens after you send the list
We confirm availability, pricing, and lead time for each line, and flag any line that is short. Alternatives are offered only as options, for your engineering team to review.
Potrgo Sourcing Team
The Potrgo Sourcing Team supports component sourcing and BOM quotation. The team checks availability, pricing, and lead time for each enquiry, and prepares alternatives for customer review.